Chaos can be understood to a certain degree and it can be an exciting source of inspiration. It can help to connect with your inner creativity and awaken your passion. Sometimes, it forces you to think outside the box. Other times, however, the opposite happens. It makes you irritable, interferes with much needed logical thinking, doesn't let you focus and makes even simple tasks painfully difficult. That's when you know the time has come to introduce some predictability and patterns into your workspace. To turn the madness into a peaceful environment. Find out how to organize your workspace easily! I'm going to use an office desk as an example, but this system can be implemented anywhere, whether you're an accountant, an artist or an IT executive. You don't need a personal assistant and you certainly don't have to splurge on brand new storage solutions. All you need is a bit of time and planning .
1. Empty everything and get rid of the trash.
Remove all objects from the desk, get the stuff out, see the bottom of your drawers for the first time in years and take things off that dusty shelf. Look out for trash and throw out what's damaged or no longer in use. Don't be too sentimental. Feed that hungry bin of yours. Or get some good karma, give away and donate it.
2. Divide it all into categories.
It's easier than you think! For example, start by placing documents and folders on one side, pens, staplers and the rest of office supplies on the other... Just don't fall into a trap of creating too many categories. Four or five should do the trick. Keep it simple, avoid confusing yourself.
3. Assign a place for each category and put everything where it belongs.
Make sure that the most often used items are easily accessible. Be realistic. You wouldn't want to be forced to stand up on your toes every time you need to reach the stamps if you use them daily. It's only the most important things that should be placed on the surface of your desk in full view. Business cards can be stored in the drawer, folders on the shelf, alphabetically, to make things even easier. It takes less effort than you think.
4. Establish a routine.
This is to prevent the mess from sneaking back on you. Pick a time of the day and dedicate 10 minutes to cleaning. Or half an hour once a week. Different things work for different people. Remember, minimal, but regular effort makes all the difference.
5. Stick to the new rules.
Always put the things back where they belong. No cheating and skipping the cleaning times. It will be difficult at first, but don't give up. Consciously discipline yourself until it becomes a habit. You will get there.
Maintaining harmony in the workspace is important for productivity, time management and emotional balance, so don't underestimate it. It can be challenging at first, but it's worth the effort. Clean your desk to clear your mind. Good luck!