HOW TO BE MORE PRODUCTIVE
Many of you know that a lot more can be done in your day. Our consciences are telling us constantly to stop checking email so much, to end multitasking, and to concentrate on the job at hand, but do we listen? Most of the time we don't. Here are a few tips to help you become more productive, whether that's during your work hours or at home.
1. BE PRESENT/FOCUS (get those distractions away from you)
It doesn't matter where you are. Whether it's your son's baseball game or your daughter's recital: be present. Turn off your phone if you have to (especially if your with your family). Focus on what's in front of you. When you're present, you're able to commit your valuable time to something bigger than yourself. Not only are you fully engaged in what's going on, you are creating an impact on those around you. You can't have distractions when you want to be productive. If you're at work and surfing the web, you are not living up to your potential. And your employer will know it. If you're with your family or friends, you will eventually lose them. Nobody can build relationships when they're constantly texting or checking messages. It's time to be more productive: be present and focus, no matter where you are.
Organization and planning are keys to success. Write out on a sheet or your best computer program what you want to accomplish for the day. Then try to get those things done before noon. With focus and planning, you'll find that you end up with extra time in the day to become more productive. If you're not planning your day, you'll end up jumping from project to project and never finish anything. It becomes a horrible jumble of multi-tasking mess. Which leads us to our third recommendation.
3. DON'T MULTI-TASK
It's very tempting to think that you can talk on the phone, write an email, and finish a project all at once. Don't! What happens is that your focus (step 1) gets thrown off, you aren't creating quality content, and you no longer can be fully present (step 2). Multi-tasking has always been taught to us as a good quality to have. It's not. If you want something of quality, you want somebody who can turn off multi-tasking and center all of their attention on one thing at a time. That's when masterpieces are created!
4. GOALS LIST
Wherever your workstation may be, create an 8'x11' paper that has three goals listed on it. The goals may be anything, from what you want to become to what you want to own. This will help you be more productive by becoming more focused. Each day, read these goals allowed. Here are a few examples of what can be on your goals list:
- Be considered an expert in your field.
- Audi R8 Spyder.
- Spend more time with family.
- Vacation whenever I want to.
- Invest in kid's college funds.
- Retire to the mountains.
It doesn't really matter what you decide to put on your list, except that it will produce in you a momentum to be more productive, to focus, and to put away those distractions.
5. ORDER OF IMPORTANCE
When you are making your list of things to do for the day, make sure to make it in order of importance. It is quite critical to do the most important things first leading down to the least important. You will become more productive in others' eyes by finishing urgent matters first. And remember, urgent tasks aren't necessarily the most important. Sometimes it's kissing your wife, or singing your children to sleep. It's up to you to discover what's most important. But do those first. Everything else can wait.