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A New Office Phone System

By Edited Nov 13, 2013 0 0

Are you looking for a way to make your office operations a little more efficient? That question is almost rhetorical, of course, because every business, especially a new and small business, is looking at ways to do things better and smarter and looking to save money. The use of office phone systems has really become a necessity for any business big or small. Anymore, if you only have a few employees, the odds are that you have a person for each function of your business, and the way that you work is dependent on each department getting the right information to the right people. This situation is easily taken care of with a small office phone system that allows you to route the correct calls to the correct person quickly and easily. There is no reason to be fumbling with the phone lines and trying to figure out what call goes to who when you can use the right hardware to make your office phone system work for you instead of against you. Remember, especially for the small business owner, time is money! If you want to make your time worth more money there are some tips that will be handy for you to know.

If you are not a small business or a new business start –up, you already know that you cannot truly appreciate how important a quality office phone system is until you have one in place. A poor office phone system means more headaches, customer calls dropped, transfers that go nowhere and general grumbling among employees. A good phone system helps keep the gears greased in a well run office environment. The great thing about big business is that there are ways to really make huge savings on your IT costs when it comes to adding new or updating existing office telephone systems. Now there are many voip office phone system options out there that are available for you to use. We switched at our office over a year ago to a completely VOIP system and we have been really pleased with the result, especially the fact that we lowered our monthly phone bill by roughly half.

Some people may not be familiar with these ip office phone systems, but when they are installed they work identical to legacy phones and pbx systems. So if you need to take a huge amount of calls per day, like a call center it is no problem for the newest technology in office phone systems. One caveat is that you need to have a good fast internet connection into your place of business because the higher the call volume to handle the more saturated your internet connection will be. Having lots of bandwidth will be a big help in scaling for the future. But, if you decide to go this route, the company you choose to help you implement a new system will work with you to make sure you have the internet bandwidth to handle all your calling needs.

Now, many people might still be thinking that this sounds kind of hokey and they have seen those goofy internet phones and phone adapters in the electronics stores. They seem like the type of things that computers geeks would use but not regular people. People hear the term "Skype" and think of broken metallic sounding connections that are free calls technically, but weird. However, things have come a long way in the past few years and internet phone calls are now a fairly standard technology with more and better infrastructure hardware being deployed to support it every year. Most cable companies now offer home phone service and they do it with voip phone service, in other words, internet phone calls.

So, it is not at all strange that businesses, which are constantly looking at their bottom lines, would embrace and implement technology that can save them a huge amount of money live voip office phone systems. And so they are some of the early adopters. But these office phone systems are now really a tried and true technology and it is not a matter of if, but when, many businesses switch and upgrade because not doing so puts them at a competitive disadvantage.

Back to the advantages; there will also be some added savings in the office phone system installation, because there is not as much work or involvement in setting up these simple to use systems. They may sound complicated, but the only thing that is tricky about new voip office phone systems are the name. People don't know the name yet and it still sounds like something experimental to many people. Simple installation and superior call quality make voip office phone systems the only way to go if you are in the market for a new phone system for your office. The features of these systems includes: multiple lines, ring pools, and call routing. So you know that you do not have to sacrifice any functionality to save with one of these new systems.

It just makes sense that you would want to offer your customers the best service; after all they are why you are in business to begin with right? So when you are ready to put a new office phone system in place take the time to research the competition and make sure that you get a good company who will not only provide you with the top of the line voip office phone system but can also take care of office phone installation for you as well. Companies specializing in voip phone services and installation of office phone systems are popping up everywhere. Service is probably the most important thing to keep in mind. You want to make sure that the company has been around long enough and has enough business that they will be around in the future to handle upgrades or modifications to your system. And buying from a single provider will assure your connections are crisp and clean and all the technical issues are taken care of for you. You will really enjoy the ease of use and the saving of your own office phone system in the near future if you follow these tips.



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