You will learn how to prioritize your projects and write them down in a form that will allow easy access and review. Finally, you will learn how to break your large projects into smaller ones and delegate as much as possible.
By implementing the time management training tips as explained in this article, you will avoid the headache and stress associated with constantly missing important deadlines.
Prioritizing Each Project
Most people have no idea about how to properly prioritize their projects.
In fact, many people routinely fail to complete important projects in favor of performing trivial "make work." It seems that the feeling of getting "something" done is more important than getting the "right" things done.
The solution is to prioritize the projects from the outset. Simply place a 1, 2 or 3 next to each project.Your "to do" list will only include those with a "1" next to them. If your list is still too long, then prioritize the "1"s into "1a", "1b" and "1c". Then list only the most important projects out of that group.
The point of the exercise is to focus only on the one or two most important projects at a time.
But, it does not stop there.
Once you prioritize your projects, you must write everything down.
Writing And Organizing Your Priorities
This is where most chronic "procrastinators" stumble.
They fail to keep their project time management priorities in an organized, written form. Writing everything down is quite difficult at first, but, over time, the practice will become easier as you will only need to add a few things to the written records each week. You can use anything from a cheap spiral notebook, to an expensive leather day planner to list your priorities.
Many younger people prefer to keep their list in electronic format. As such, there are a number of time management software packages on the market for use via the web, personal computer or PDA. The main point here is to write it down and take a few minutes each day to keep it updated. Do not say that you do not have the time. Borrow time from other activities.
This time management skill is one of the most important skills that you can practice each day because it allows you to analyze and break larger projects into smaller ones and delegate tasks to others.
How To Manage Larger Projects
When a project looks too big, it is easy to procrastinate.
Most people have a list of things to do it is human nature to want to cross off five small, easy items, instead of one larger one.The solution is to simply break larger projects down into smaller ones and list each step.This has the added benefit of revealing actions that can be delegated to others without the risk of losing ultimate control of the project.
After all, with respect to rote portions of a big project, often "good enough" is good enough.
Develop A Time Management Strategy And Breathe Easier
Now that you know more about developing a time management system, you can approach your hectic schedule with a whole new attitude.
By prioritizing, you get the most important things done and do not waste precious time and resources on "make work." Writing down those priorities keeps you from wasting time and "forgetting" important tasks.Learning to use time management software is becoming a mandatory part of most time management training programs.
Finally, when you learn to break larger projects down into smaller steps, you lose the feeling of being overwhelmed while discovering elements of each project that can be delegated to subordinates or others.
So, put these time management strategies to use and you will be able to get your work done and kick the procrastination habit to the curb once and for all.