Most people assume themselves to be good judges of character, and would like to believe the employees they hire are always going to be of the highest moral fiber. We also hope they will work at the highest level and never make mistakes on any of the tasks they have been assigned to complete. Unfortunately, assuming all of your employees are human, mistakes are going to happen and there will be those who will sneak, cheat or even steal to get the things they want.
Now, if your employees are taking office furniture, equipment (such as their computer) or even supplies you are likely going to catch on pretty quick, those things are usually pretty obvious. What if however, they are stealing from you ever so subtly in ways you may never notice, and can be very difficult to prove after the fact. The method of dishonesty that often plagues business owners is the stealing of time, when an employee falsifies their time sheets to say they worked more hours than they actually did.
Now say if one employee adds an extra 15 minutes to their day you probably wouldn't notice. At the end of the week when you review their time sheets, are you really going to remember exactly what time every one of them walked through the door?
Hypothetically, say one sneaky employee, who you pay $15 an hour to work for you, adds an extra 15 minutes to how late they stay each day. They are taking you for $3.75 every day, which doesn't sound all that bad. Well what if they stick an extra 15 minutes on when they get there in the morning too? Let's say since nobody seems to notice, they make a habit of doing this and do it every day for a year? Now you are looking at shelling out an extra $1,950 per year to this person, which again, probably is not going to put your business under, but what if they are not the only one taking such liberties?
Once such instance of instance of dishonesty happened to the city of Austin, Texas, where is was learned several employees were guilty of padding their time sheets. One particular employee, was able to get away with, or so he thought, more than $30,000, doubling his normal take home pay.
Situations such as this are prime examples of how utilizing either time card software or time clock software can help limit the chances less than ethical employees have to cheat the system. Time keeping systems can be tailored in many different ways to best suit your companies needs. They can be used to track exactly what time an employee logs into the system and what time they log out as well as when they go to lunch and how long they are gone.
Systems like these also help reduce the amount of human error that goes into filling out a time sheet by hand. Even though these mistakes are usually not made with the intention of cheating the company, but over time can still amount to a large amount of lost revenues.
Some employees are simply bad apples who are going to look to take as much as they can, whether they have earned it or not. Others are simply opportunistic, they hear what a fellow coworker is getting away with and figure they will give it a shot themselves and then some are simply a little careless in the timekeeping procedures. Whichever one is plaguing your company, a sophisticated yet easy to use time and attendance system can help weed out the thieves, keep the others inline and limit the mistakes, saving your company unknown thousands, or more, in lost profits every year.