Desktop programs such as Microsoft Word offer advantages to the writer creating content to upload online to a blog or website such as word count, spell check, thesaurus and grammar check. While these tools are helpful during the writing process, copying and uploading text from them directly onto a webpage brings along code that is invisible when writing but evident on a webpage. Every punctuation mark can turn into numbers and symbols, making your article difficult, if not impossible to understand.

I have also seen this problem crop up when recovering a lost page from the Go Back Machine Archive. If you copy the text exactly the way it is, not only will you end up with code errors, the links will have to be updated.

If you copy and paste from word and then to Notepad or a text file, then copy from either Notepad or the text file to your webpage content, you can still enjoy the conveniences word has to offer without sacrificing the comprehension of your content.

Many blogs and content 2.0 type websites utilize the wyzwyg tool enabling you to copy and paste directly from word to the webpage. This tool has a “W” symbol specifically for copying and pasting from Word which will automatically strip out all unnecessary code. Once you paste and save the text, you will need to format it with the other wyzwyg icon buttons to do things such as adding numbers, bullets, bold text, etc. If you don’t paste in the pop-up for this purpose, you will be pulling in the software program’s code.

Many times this error occurs on a website when the website is being redesigned. The webpage content is saved on a desktop and uploaded into the new site template. Sites with a large number of pages may have many pages that have been overlooked. If you don’t regularly navigate to those pages, one day you may come across them in a keyword search and wonder how the heck you left a terrible, nonsensical page up on your site. If words are illegible to readers, they are also illegible to the search engines.

If you worked hard to create your content, the last thing you want is for a small oversight to ruin the meaning of what you’re saying. It comes across as unprofessional and can result in back clicks from the webpage.