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Creating an Employee Emergency & Fire Evacuation Plan

By Edited Apr 20, 2016 1 1

Emergencies in the workplace will occur.

The effect of the emergency must be controlled by means of a proper pre-emergency plan.

In order to respond to this need, your company should develop an emergency evacuation plan to be used in the event of fire, power outages, chemical hazards, or other situations that would require the building to be completely evacuated. 

Fire Exit

When developing an emergency and fire evacuation plan you need research OSHA regulations and local fire codes that are applicable to your workplace as these can vary.  It is always a good idea to have an assessment done by your local fire department.  In some instances there is a charge for this service. 

The following plan is a sample to get you started.  You need to hold training meetings with all employees on a regular basis to implement any plan and to make sure it is ongoing.  Document all trainings carefully.  Walk through your workplace with new employees so that they are familiar with the layout and expectations in the event of an emergency.  You never know when an emergency might happen and it could be the first day for a new employee.  Never assume that just because an employee has worked for the company for a long time that he is familiar with all areas of the operation and would know what to do in the event of an emergency.  Training is the key to safety!

Sample Plan:


Employee Emergency & Fire Evacution Plans

All employees are expected to follow in preventing or responding to emergency situations that we reasonable expect in our workplace.



As required by OSHA the following Emergency Action Plan has been developed to ensure employee safety from fire or other emergencies.


Emergency Escape Procedures: 

Escape route assignments are posted throughout the facility.  A layout of the facility clearly marked with escape routes is posted in each area.  A copy of the layout is attached to this policy.

If the alarm sounds or if a supervisor orders the evacuation of the building, remain calm,  walk to the nearest exit and leave the building immediately.  After leaving the building, proceed to the north side of the building, north of the truck parking area.  Do not leave this area.  Do not return to the building.  Follow your supervisor’s instructions.

In addition to the escape routes, the locations of fire extinguishers are indicated in yellow.         First Aid Stations are indicated in red.  The escape route is indicated in blue.

Employees who remain to operate critical plant operations prior to evacuation:

Unless you have critical plant operations your contingency plan should read as follows:   As there are no plant processes which would require continued operation during an emergency, all employees are expected to leave the facility immediately when an evacuation order is announced.  No provisions are made for employees who remain within the facility to perform rescue, medical or fire fighting duties.

If you do have critical plant operations, make sure that employee’s that are in charge of these are trained in shutting down all operations, only if their life is not in danger.

Accounting of all employees after an emergency evacuation: 

Within the first 15 minutes of each shift, the supervisor is responsible for taking attendance of the workers. 

The attendance sheet should remain with the supervisor at all times.  In the event of an evacuation, all employees are instructed to leave the warehouse, proceed to the north of the building and meet north of the truck parking lot.  The attendance sheet will be used to account for the workers.  In the event that a worker is absent, the supervisor may at his own discretion, sweep the area for the missing employee.  Employees must not leave the designated area until instructed to do so by the supervisor.

Rescue and medical duties for employees: 

Employees are not expected to perform any   rescue or medical duties.  Therefore, there are no provisions for training employees in these tasks.  Municipal emergency medical and fire facilities are used for emergency medical treatment.  Emergency phone numbers are posted at each production area phone.  At no time should an employee be directed to perform emergency duties which may endanger his/her life.


Employee notification of an emergency: 

Notification of an emergency or of an evacuation is communicated to the employees via the plant intercom system and/or fire alarms.  Announcements shall be made as follows:  

Ask for the attention of the employees.  Speak slowly and clearly.  Describe the area in which the emergency is located.  Direct the employees to a designated area such as: Walk out of the plant and meet in the back of the building at the north end of the truck parking lot.


Fire or Chemical Release:

In the event of a fire or a chemical emergency, our company policy is to immediately evacuate all employees from the building.  Evacuated employees must report to: name a specific area, such as: the back of the building at the north end of the truck parking lot. The supervisor must take attendance to account for all personnel involved.

Emergency Action Plan for Electrical Outage:

In the event of an electrical outage, emergency lighting should illuminate the warehouse.  All employees should report to the specified area such as:  Back of the building at the north end of the truck parking lot.  The supervisor must take attendance to account for all personnel involved. In the event of an anticipated prolonged outage, employees will leave work. 

Once you have implemented an action plan that will work for your company in all emergencies, it is important to have drills on a regular basis to time and test the procedures of the plans.  Evaluate each drill carefully to see if everyone understood what should be done, if changes are needed, and to correct misconceptions that might occur.  Document each drill and follow-up evaluation. 

All employees need to be included in these drills and evaluations as they are all at risk in the event of an emergency.  This includes part time staff, such as janitorial workers.  Make sure office personnel and the administrative staff also participate. 



Feb 23, 2011 7:27pm
having drills really does help. Great article!
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