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TopicGuru | Apr 7, 2010 |

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Being able to convert paper copies to electronic format is a capability that most offices require. For this a scanner is required and this type of equipment can convert a paper document into digital format. Electronic copies of documents have a few advantages. They take less room to store, can be quickly sent by email or other electronic means and can be edited on a computer using a number of techniques.

If your office has the requirement to scan paper copies the typical equipment available will be a flatbed or automatic scanner. Flatbeds are only capable of scanning one page at a time, with the page being manually paced in the scanner. If you have occasional scanning requirements this type of equipment is the best option. However if you are likely to be scanning documents on a more regular basis, an automatic scanner will be a better choice. This type has feeder into which a number of pages can be placed and the machine left to run on its own.

Scanners can range in size from more compact, portable equipment to larger scanners with enhanced features. The type you require will largely come done to the space you have available as well as your exact scanning requirements. Smaller offices which only scan documents occasionally will likely find a smaller flatbed scanner serves their purpose well. This may not be the case with a larger office and it may be that more sophisticated automatic scanners will serve their needs better.

While many documents are prepared with text on one side of the page only, this is not always the case and two sided documents are fairly common. For scanning these, a duplex sheetfed scanner can be the best option. This type of scanner is able to scan both sides of a page in one pass whereas other equipment such as a negative scanner or flatbed scanner more typically deal with one side at a time.

If you scan many documents and are looking for ways to save time then a duplex scanner can be a good choice. The benefit of being able to scan both sides of a page in one pass is that it will cut down on the time required to complete the job. This is especially so with larger, two sided documents where a duplex scanner can effectively cut the time required to scan it in half.

Manufacturers to consider when you are looking for duplex scanners include, amongst others, Fujitsu, Xerox and Hewlett Packard. These produce some of the more popular duplex scanners on the market and offer a good range of products. These can be compared and contrasted to find the best scanner to fit your needs.

Duplex scanners are fairly easy to source with web retailers offering the widest choice of scanners. Some of the web retailers where you can find details, as well as purchase scanners, include the Scan Store and Wholesale Scanners. However duplex scanners are also available in-store with retailers such as Best Buy and Staples being places to look when you are considering buying a scanner.

There is a wide range of costs for duplex scanners and this can start around $300 to $400 for the more basic models. As the sophistication of the equipment increases so does the cost, with Duplex scanners costing $1,000 and greater not being uncommon.