Effective Time Management
How good is your time management skill? Do you find yourself running out of hours, minutes and seconds? Or are you the person that is always asking for an extension on tasks, assignment or projects? Have you ever fantasized having more than a 24- hour day? Well, the good news is that managing your time wisely will help you make the most out of a 24-hour day.
Set Goals: The first step to managing your time effectively is to set daily, weekly or monthly goals. Knowledge of things you want to get done helps you figure out what exactly needs to be done. Without proper goal setting, you will be like a ship without a sailor. You will be unsuccessful at prioritizing your activities. To set daily goals, start by making a list of the things you need to get done by the end of the day and tick what tasks you executed.
Prioritize: Prioritizing what needs to be done is especially important. Without it, you may work very hard, but you won't be achieving the results you desire because what you are working on is not of strategic importance.
Starting from the task with the highest value helps you work more efficiently. This way you do the most important tasks first (when you have the most energy) and evade scrambling to get something critical done as the deadline approaches.
Manage Interruptions:It is not enough to set goals, prioritize and go about your daily activity without having to deal with interruptions. There will be phone calls, text messages, information requests, questions and other events that come up unexpectedly. In fact, interruption is a necessary part of life. Here are some tips to help you manage interruption:
-Put your phone on voicemail, if you have a crucial task at hand.
-Set times when you check your text messages and email. Maybe, every 30 minutes, 1 hour or 2 hours.
-Try as much as you can to direct people to other persons they could get the help they require from you or simple book an appointment with them.
Avoid Procrastinating: Procrastination is as tempting as it is deadly. "I'll get to it later" is often the bane of poor time management as a lot of this phrase has created piles of seemingly insurmountable tasks. Experts say, once you know why you procrastinate then you can plan to get out of the habit. But, my advice is always get going on a task as soon as possible.
Schedule Your Time: Understand the factors that affect your time, create a shedule that keeps you on track and give room for contigencies. Leave some free space in your 18 active hours each day. Doing this protects you from stress and ensures you are giving more time to your priorities.