In what may come as music to many a manager's ears, the key to managing effectively is in not doing your work, but instead dividing it efficiently among your employees. Okay, so in actuality this may be a part-truth. Obviously as a manager there's a vast range of factors which affect the status of success you obtain. Nevertheless, a major string any manager should want to have to their bow is the ability to man-manage efficiently. An elemental factor of man-management is delegation.
By exercising delegation as a pivotal leadership skill, leaders could greatly slim down their workload and concentrate either on helping workers to implement the tasks or to work on more essential or urgent endeavours. Alternatively, the danger is that if a leader become too overwhelmed by their own work, they'll not be able to delegate effectively and so enter a seemingly everlasting downward spiral of stress and work, something which will inevitably grow more and more worse as time goes by. Efficient delegation should fix this.
Delegation is summed up as the allocation of control to another individual to conduct the specific job-related tasks. It warrants a subordinate to make choices; i.e. it is a transfer of decision-making power from one organisational standing to one that's below.
If the acquired power of effective delegation is picked up, a manager could see that it'll have a good, helpful effect on career advancement. Business-wide prosperity counts on the growth of staff, for them to be able to work effectively and productively.
That being said, other projects can be arranged under the guise of delegation by those managers seeking to unload their work for greedy and selfish reasons rather than for the good of the company. For example, 'dumping' and 'abdication' play no role in an efficient delegation strategy. If subordinates feel their manager's simply dumping the undesirable tasks on them, or delegating tasks but then micromanaging the entire development, this'll demotivate staff. Leaders should refrain from, at all costs, prescribing precisely how a delegated assignment should be conducted.
Six guidelines for effective delegation:
· Deciding on the best jobs to delegate - you should try to only delegate tasks which don't need any judgement. Your judgement is trusted, hence exactly why you're the leader, so be sure somebody else doesn't make a decision that you should've made.
· Choose the correct individual for the job - choose a delegate whose talents parallel the skill set required for the job.
· Be understandable in your communication - explain exactly what it is you you expect from the subordinate. Sometimes looking at the progress of the task is crucial to make sure the assignment is moving along as you would have liked.
· Be sure that every person has the right tools and sufficient know-how for the task. Added responsibility should motivate employees, but not if they feel overwhelmed by the job at hand.
· Create accountability - be sure that the subordinate realises when the deadline is in addition to the significance of making sure that it is complete by that time, for example the repercussions if it is late. As it was your initial choice to delegate the work, the blame will rest on your shoulders if the work is not completed on time.
· Give on-going communication and feedback - check on the development of the work to ensure that it will be finished to the standard required and by the deadline.