Electronic document management systems is a set of computer programs or software that track and store electronic documents and/or images of paper documents. Electronic document management started in the 80s as a new way of archiving prints, images of paper documents, published documents and photographs.
What started off a way to store documents that were created on a computer, soon grew enough that it enabled an organization to capture faxes and forms and started saving them as images. What was first restricted to just one file format was soon developed to cover a lot more. The technology grew leaps and bounds, capturing, storing and indexing a wide array of file formats that includes html. These files were stored in a secure repository that can be accessed by the organization with ease.
At one point of time the electronic document management was restricted to ones local file systems, today there are several companies that offer software and programs that ensure that you can access your documents from anywhere, all that you would require is an internet connection.
These companies offer document management solutions in the form of software that allows you to store all old and new bulky files and folders into digital formats which are easy to store. These software help you save time, space and money. Since space is fast depleting resource, it is quite appealing.
The best feature of this sort of document management is that all your old as well new files will be stored in a central location, which you can access anytime, from anywhere with the help of a internet connection.
This technology is extensively used by organizations and entrepreneurs who have branches in several locations and people who have a travelling job. It helps when all your files and folders can be reached by just accessing the internet and not having to worry about carrying a load of files and folders.
The best part about these products is that the files and folders are stored in your local server and not elsewhere and thus spare you security worries. Only people who work in your organization will have access to these files. Also, most of these softwares come with role-based permission protocol, thus increasing the security of the software. Almost all have audit logs that will help you keep your data safe and secure.
With the ever rising real-estate prices, it only seems logical to opt for electronic document management.