In a discussion of employee report software, there are of course two parts to cover at the very least. The first is of course the quintessential question that begs why one should even purchase or download an employee report software in the first place. And that, once satisfied naturally leads to the second and that is what kind of requirements should on have in mind and look out for when selecting the employee report software.
Why one should consider obtaining an employee report software: Currently on the market are many affordable and inexpensive programs available, some under 19 dollars if you purchase online. Their benefits include saving time as typing is quicker than taking a pen and filling forms in, and taking a calculator to calculate one by one is by far slower than a computer. Another benefit is that they save space as one no longer needs such a huge storage space for all the sheets of papers. They also save money as one needs hire less admin clerical staff to take over the management of the expense process.
If any of the reasons appeal to you, and if you feel 20 dollars or less is worth it to solve the problems, then you may be on your way to obtaining an expense employee report software. The next hurdle in your way is of course in what to pick, and what criteria you will be making your purchasing decision by. A good start might be by making a list and see which of the following applies to your current context.
Do you need mobile device support?
In the modern digital age, companies require the staff to practically have a smart phone to be productive on the go. This might take the form of a PDA, black berry, iphone, android or even an iPad. If this describes your firm than you might want to check if this is supported by the employee expense report software management. At the very least if this feature is available you make your employees happier as they can digitally fill in the forms on the go.
Is your main focus on preventing unnecessary costs?
Having it digital have one immediate advantage when the tax man comes along. A digital account of your entire expenses makes it easy to account for and audit and prevent unnecessary tax hoo-ha. It also makes reclaiming tax possible if such measures are available in your country. A good software would also have number crunching capabilities, capable of breaking down your employee's expense patterns and predicting rises and falls as well as where to work on to save money.
Do you require flexibility or customizability?
Try to pair up the special features of your firm with the features you want in your software in making and using employee expense report. For example, if your expense reports are mainly used for travel. It could depend on the type of travel being done, is it land travel or air travel? If it is to entertain clients you might want to take heed of the Sarbanes Oxley if it affects your company. Certain software have special precautions or warnings to guide you to the right side of the law.