Ally Colleagues, Assemble Tools and Avoid Fatigue!
The article is a set of guides crafted to help readers complete tasks with ease, as well as reducing or preventing risks of fatigue. This article will be divided into two parts. The first one will discuss ways to actually get stuff done, whereas the second part shares tips on how to fight back tiredness.
This guide was written primarily to those in the corporate world, however, take note that many of the tips can be taken apart and dissected into different pieces, where it can be used in many other walks of life and varieties of productive environment.
Part 1 : Tips to Perform Tasks More Effectively
Get Someone Else To Do It
Don't be afraid to relegate the task at hand to someone else. Make sure you are knowledgeable on who does what at the workplace to ensure no time is wasted. This is important because you are likely to end up doing work that someone else had already worked on, or unfortunately, work that someone else should be doing.
If you hand over a task to someone else, don't look at it as a "side-stepped" chore. Only a pessimist would see like that. Instead, look at it as a way to create a better, more efficient organisation. Distributing the weight equally ensures that no one bears an extra burden and weight. However, it needs to be done tactfully because the person who had to perform the work might see it as your attempt to ditch some load.
Explain exactly and precisely what you want to be achieved from that person and why said person needs to complete the task. And always give them a proper deadline - it helps them to stay focused and ensure everybody has their fair share.
Reuse and Repurpose The Best That You Have Done
Modern society nowadays live in a period of luxury and culture of consumerism where everything is available and well-supplied all the time. Therefore it has led to a thought where old stuff needs to be done away with. To fight back this enroaching danger, everyone has to recycle and reuse - and that applies to blue-collar workers too.
Try to make space to place all successful business proposals, completed projects and finished reports. At a later moment this can be used as templates to be reapplied to a newer, but similar work. There might be a slight feeling of uneasiness when carrying used materials into modern plans, but the end results won't make you feel disappointed.
Do take note, though, of the famous 80/20 rule. There are countless interpretations of said rule for all kinds of situation. In this guide's case, the 20% of old materials are likely the one that will be the new guidelines for 80% of the work. If your old material is hogging valuable workspace and started to age, throw them out, or better still, give them to someone else who might need it. They will surely appreciate the free assistance and supplies!
Create and Use a Timetable
Alright, there is a lot of guide elsewhere that tells you how to make a timetable. Those guides are a dime a dozen, so this one will tell you something else - the moment before you create such timetable.
Before embarking on the journey to finish a large and often burdening task, ask yourself these questions:
What has to be done before something else can happen?
- Everything has a beginning and an end. Alphabets starts from A, and finishes when it reaches Z. Figure out what is necessary to ensure 100% completion of a certain task.
What things can you manage in parallel?
- Humans can definitely multitask, but not too much at the same time! Discuss with your colleagues what challenges that can be finished alongside each other. Most of the time it is just a small, simple task that everyone in the office forgot to finish, moments before deadline. And that's terrible.
What do you have direct control over?
- Make an inventory of items and personnel under your direct command. This is to make sure that you can find the right tools and the right person at a later time, and not be bothered to pass through red tapes and other bureaucracy that can waste a lot of time.
After you have answered the questions, use the answers to first make a small, rough flowchart. Break it down into different branches and flows, and assign someone in the office to specific tasks. This will help you from having that feeling where everything is so overwhelming, that moment where you thought "I can't do this, it's too much!".
After everything has been plotted out and that everyone at the office has received their fair share of workload, begin work on the timetable. And most importantly, ensure that all tasks are finished on time and that all deadlines are met efficiently!
Grade Meetings and Manage Them
Meetings among workers and managers are a staple of corporate life. And through experience, many tend to agree that meetings can bring little benefit, turn into a waste of time or simply a public relations act to show that "everyone agrees with each other".
So to counter this, it is time to learn back one of the most important aspect back in school life - grades. Exam results are often marked with an 'A' to 'F', with the A being the coveted high score and the F being that shameful low spot.
Open up that organiser, diary and notes from the month or the week before, depending on which had schedules of meetings scribbled down. Now, give an A to meetings that are of great benefit, and an F to those that are an aggravating waste of time. Try to remember what happened in those meetings that made it a pleasureable experience, or a horrible waste of time.
Part 2 : Fighting Fatigue
It doesn't matter where we spend our time, at the office or school, as the one thing most people can agree upon from both place is that by mid-afternoon, everyone seems to have lost their energy. This is a common occurence because a combination of weather, temperature, exhaustion and pressure can built up and tire us down. Productivity levels can be boosted a bit if we are feeling refreshed, be observant to alerts and stay more focused. So here are several tips to re-energise the body and revive the spirit.
- Get More Fresh Air - Even for a short while, going for a walk and taking some fresh atmosphere can make a difference after hours of breathing stale indoor air.
- A Little Exercise - Doing some stretching activities and similar relaxing manuevers during breaks and lunch time can go a long way to keep the body alert.
- A Glass of Water - A hydrated body is more productive and free of thirst. Either that, or you can simply apply a splash of water on the face to reduce that feeling of sleepiness.
- Eat Energizing Lunches - A heavy serving may leave you with a full belly, but remember, heavy meals need a lot of blood to the stomach for it to perform digestion properly. There are only a finite amount of blood though, which means less blood to the brain which can make you feel sleepier for a while. Not good.
Has this collection of advice been useful to you? Or do you want to share with others about your productivity tips as well? Sound it off below. This concludes the Helpful Guides to Easily Complete Tasks and Tips to Fight Fatigue article.