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How-to Make an Effective Microsoft Powerpoint Presentation

By Edited Aug 23, 2016 1 2

Amongst an array of services, utilities, and programs, at least to me, I have found Microsoft PowerPoint to be almost as necessary and important as Microsoft Word. Learning how to make an effective microsoft powerpoint presentation may be a no-brainer to some, however, there are others that struggle to effectively convey their message to the masses. Ultimately, Microsoft PowerPoint isn't necessarily meant to provide slides that are just to be read off of, but, rather, to provide bullet comments that one can use to help guide the substance of a speech or presentation. Follow the following step on this Info Barrel article, and you will be well on your way to learning how to make an effective Microsoft Powerpoint presentation.

Things You Will Need

Microsoft Powerpoint Program on Your Computer
a Computer
Time, to allocate to creating your Effective presentation

Step 1

Long before you ever begin to actually formulate the substance of your Microsoft Powerpoint presentation, I would strongly suggest actually attributing a title to your presentation, and 'saving' it on any particular location on your computer. A history of accidentally loosing documents and presentations have taught me that I should really be proactive in safeguarding them. Whether you are writing a new Info Barrel article on Microsoft Word, or constructing you next killer Powerpoint presentation, I would highly recommend "saving" you document long before you even put any text to your slides.

Step 2

While some may choose to do their Microsoft Powerpoint presentation, with the program completely opened and only add to it when they think of something new to add, I typically like to have as much prepared, on a separate sheet(s) of pages before I even begin thinking about typing actual text into the presentation slides. Ultimately, I like to personally minimize the time I have any one document or program opened simply because I like to have as few 'things' opened, at any one time. Dependent on the nature of the content of your Microsoft PowerPoint presentation, you may or may not be able to do this.

With a notebook and pen, I like to jot down my ideas long before I even jump into creating my slideshow. You may find that this method works for you, or you may find it to be annoying and a hindrance to what you are attempting to accomplish. Ultimately, you should be concerned with the quality of the end result of your presentation: a high-speed presentation, with text and powerful supportive images, that you will be proud to display to you fellow class members, critiquing professor, or business associates.

Step 3

Microsoft's PowerPoint has really evolved since I had first become accustomed to using it. The capabilities and functions that are now available simply weren't available years ago. Conditioned by older versions, I actually openly admit that I have used new versions, with little understanding of what kind of new capabilities and functions it held. In this step, I would highly encourage you to explore Microsoft PowerPoint. Click a few of the function navigation tabs, and really learn how the program works. By doing this, you can see what kind of functions you have at your immediate disposal in order to make your slideshow as quality and professional as possible. Those who you present your presentation to will thank you for the extra time you took to make your presentation of utmost quality: with balanced text, compelling theme, and supporting images.

Step 4

Rather than find images while you are constructing your PowerPoint slideshow, I would recommend find your supporting images long before you even create your slideshow, as well. While you are creating it, you will know to which organized file you should extract pictures from, which can streamline the process of creating your Microsoft PowerPoint presentation.

Step 5

Before I also put text and graphics to my presentation, I also like to explore the "Design" tab a bit more thoroughly. In this tab, you will be able to really explore the 'themes' and 'settings' that you can apply to your slideshow. A good theme can really make your slideshow look professional long before you even begin adding your content. Picking the right theme can really put your on the fast track to making an awesome, compelling, Microsoft PowerPoint presentation.

At this time, there are a number of themes you can choose from to universally apply to all your slides. While, at least to me, some look more professional than others, it really pays to pick a theme that subtly matches what your slideshow is about, or what kind of audience is directed towards. Picking a theme that has underlying tones of hot pink may be fully appropriate for a meeting of girl scouts, however, it may not convey the professionalism you desire for a very critical upper level business meeting. Your theme can make or break your presentation long before you add your content.

Step 6

In the most recent edition of Microsoft PowerPoint, not only can your create a universal theme for all your slides, but you can also apply different color schemes, fonts and effects to it. I really would recommend that you work simply with your title slide, and explore a variation of each. Some of the font options presented are really quite similar, so I would actually query Google to see if there are any fonts that are recommended to be used to have the most impact for certain occasions. A group of teenagers may actually prefer the visualization of a more 'fun' font, in comparison to an audience of your college counter-parts. Ultimately, in every choice you make, don't just think "does this look ok?", you should also be subconsciously thinking about the impact those decisions will have on your audience. Your audience should be your primary concern and you should do what ever you can to accommodate to them. If you anticipate their being visual impaired people in your audience, you can opt for a larger font, or even take a more proactive approach and offering them the opportunity to move closer to the presentation screen.

Step 7

Similar to the transitions available in Microsoft Movie Maker, on Microsoft PowerPoint, you can also add animations that transition each slide to the next. I would highly recommend holding off until you are fairly confident that your slides are complete before you begin applying these effects.

Step 8

Once you have established a solid foundation for your Microsoft PowerPoint slideshow presentation, you can begin by injecting the substance of your text into your slideshow. Remember, you PowerPoint presentation is specifically intended to be a bit of an abbreviated form of what you'd like to actually convey. For many, simply having bulleted point available on their slideshow can really help to jog their own memory and keep their presentation flowing smoothly and fluidly from one talking point to the next. Of course, it is fully understandable that experience with and comfortableness with public speaking may very well impact just how often you actually "read" off your slides. You should try to minimize the use of your slides, while only providing abbreviated bullet points for your audience to easily consume.

Microsoft PowerPoint can really be an awesome program that you can use to your utmost benefit. I would highly recommend that you take the necessary time to explore its functions and capabilities. In every choice you make, however, be sure to do so with your audience in mind. How would think react to everything from the theme you choose to the images you insert? Are they appropriate to their age and organization or affiliation? Thinking of your audience, before constructing your PowerPoint Presentation masterpiece can really go a long way in showing that your considered them prior to completing a final product.

*Fellow Info Barrel writer, jcmayer777 and I, created this 6-book course over 5 months!...We launched it on WarriorForum at a VERY highly discounted rate...You can see it here:

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Tips & Warnings

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Mar 20, 2010 3:56am
Howie, well every one wont have an excuse for not being able to use it now. Well explained you could have taken up teaching computers too.
Glad to see you are back writing articles again. Does this mean your ebook is up and running or still waiting for it. Oh Great article too.
Mar 20, 2010 5:47am
Hey Eileen!

Thank you so much for the comment!....I actually just did a 2 hour briefing (not very "brief"...lol) for the Army....so, I guess the articles just came naturally....

....and...the eBook.....well, we are down to finalizing the remaining 2 in the course. One thing is for sure, we didn't take any short-cuts, at all....lol....ALMOST there....
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