Plenty of businesses use drivers and company vehicles to accomplish tasks that are necessary for daily operations. Restaurant businesses may have takeout drivers to deliver food and errand drivers to pick up fresh ingredients daily. Retail businesses usually have a designated driver to take funds to the bank after cash-outs. Warehouses need drivers to transport goods to retail locations, which may be hundreds of miles away. If your business deals with driving, you have options to make sure that you have control over your vehicles’ operations, keep paperwork updated, and track mileage to schedule maintenance.
Have More Control Over Your Drivers
If you have a driver for any reason, chances are that your business is reimbursing that driver for miles driven, gasoline used, or time spent on the road. You might be reimbursing drivers for all of these expenditures, or only one or two. Regardless, you should have a way to verify that your drivers are adhering to your instructions and that their reimbursement claims match their company activity. A GPS tracking service lets you see where your vehicle is at a given time and how many miles it has traveled, letting you verify these important claims.
Keep a Paper Record for Tax Purposes and Accounting
A quality GPS tracking service will keep records for you so that you have all vehicle-related expenses readily available when it comes time to claim tax deductions or report business-related spending. In addition to regular alerts via e-mail or text message, you can receive formal printed reports on a regular basis to document mileage, speed, stops and other important data related to your company vehicles. This is valuable time saved that you would otherwise spend documenting this important information by yourself.
Schedule Maintenance on a Regular Basis
When you know exactly how many miles your vehicles are traveling on a regular basis, you have an easier time scheduling maintenance that often revolves around how heavily vehicles are used. Oil changes, tire pressure and other routine checkups are often done every few hundred or thousand miles. Since you already have printed records of mileage, it is easier than ever to know exactly when your vehicles need attention to keep them safe for use on the road. This keeps your drivers safe, your company vehicles in great condition, and your company free from liability.