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How to Plan a Community Easter Egg Hunt

By Edited Apr 20, 2014 0 0

While the Easter holiday doesn't offer as many opportunities for events and activities as other holidays do, there are still things a community can do to celebrate the day. An Easter egg hunt for local children is a popular activity in many cities since it allows children to participate in a traditional Easter activity while also receiving candy, money and other goodies. Any city or neighborhood has the opportunity to hold their own event by learning how to plan a community Easter egg hunt.

Assemble a group of volunteers. Find people from your community willing to join your planning committee and assist you in making a community Easter egg hunt a reality. Look for people with different skills and connections since this allows them to bring different resources to the table to assist you while planning the event. Meet regularly with the planning volunteers to ensure everything is on schedule for the community Easter egg hunt.

Find funding. You need money to purchase eggs, candy and other items for your Easter egg hunt as well as do advertising and promotions for the big event. Talk to local businesses to find out if they would be willing to sponsor your event. Check with local foundations and nonprofit organizations to learn if any grant funding exists for community or children activities in your area. Ask your city government to allocate city funds to the event if it will be open to all children in the city. Seek out donations from individuals or hold fundraisers to raise money for supplies for the community Easter egg hunt.

Set the specifics. Determine the date and time for the community Easter egg hunt as well as the location. Choose a location with a large open area where kids can safely run and look for Easter eggs. Many communities use city parks or other city property to host their Easter egg hunt. If you choose to use a park, make sure you have permission by obtaining any permits necessary before promoting the event. Determine what age divisions you'll put children in on the day of the event. It's best to have them separated since older children are often more aggressive when hunting Easter eggs than toddlers who are experiencing it for the first time.

Purchase supplies. Meet with a representative from a local retail or grocery store to obtain a large quantity of eggs, candy and supplies for the community Easter egg hunt. This should be done weeks in advance since the store will have to order a large quantity of the supplies you need in addition to what they already sell at the store to private individuals. This can take several weeks to arrive, so it's best to start this process as soon as the New Year arrives. Buy any other supplies you need as well as such as rope or markers to make the boundaries for the Easter egg hunt.

Seek out volunteers. Connect with local community service groups and civic organizations in your community to ask for volunteers willing to help fill and hide the eggs as well as help clean up after the community Easter egg hunt is over. Check with the Retired Senior Volunteer Program (RSVP) and high school or college church youth groups for volunteers. Get to know United Way representatives who assist people in finding places to volunteer. Encourage them to send anybody they meet with or speak to about volunteering your way. If you are planning for a large crowd on the day of the event, ensure you hire security guards to walk around and address any problems. If the city is helping to sponsor your event or the location is a city facility, ask if one or two local police officers are available to provide the security for the event. Many police departments will provide some officers as way to promote positive relationships with citizens.

Promote the event. Use mass media communication tools such as radio, television and newspaper to promote the community Easter egg hunt. Set up a website or place information on community websites such as the Chamber of Commerce, City Hall or United Way pages to promote the community event. Write press releases to send to local media outlets and include blurbs or ads in neighborhood newsletters. Target children and parents by providing information at schools, pediatrician offices, preschools, daycares, parenting classes and other locations frequented by this segment of the population.

Prepare for the event. A few days prior to the community Easter egg hunt, gather a group of volunteers to assemble the eggs. Fill them with candy, money or prizes you've purchased. Sort them into the different age groups and divisions you plan to have during the event. Gather up and prepare any supplies you need to make the event a success. Make sure you have a first aid kit ready for the day of the Easter egg hunt since children may fall or trip while running.

Hold the event. Arrive early on the day of the event, and ask volunteers to do so as well. Use ropes, sticks or markers to mark the boundaries of the different sections for the different age divisions. Have volunteers hide the eggs in each section, and encourage them to remember the age when choosing where to hide them. Place volunteers near the entrance of the location to direct people where to go when they arrive based on the age of their children. Host each age division separately so parents with multiple children have the opportunity to watch each one. Address any problems or concerns that arise.

Clean up. Remove the markers detailing the boundaries, and pick up any trash from cracked eggs or candy. Ensure you leave the location as clean or cleaner than it was when you arrived. Send thank you notes to volunteers and sponsors who made the community Easter egg hunt possible. Meet with your committee a few weeks later to discuss the pros and cons of the event. Begin making plans for next year's Easter egg hunt.

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