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How to Use a Conference Calling Service

By Edited Jun 21, 2016 0 1

Since the world is made up of so many different things, you can find the difficult and the not so difficult. For instance, learning the way that a machine works is complicated, whereas making a simple sandwich is much easier. Conference calling services are a very useful tool, because in business, the best things are easy and to the point.

Although hosting a conference call is more difficult that just joining in on one, it is still pretty easy. You simply set up the call by calling a conference call provider. You will be asked different questions, like: how long you thing the conference will last, the time that you need the conference to start, how many people are supposed to attend, as well as anything else that may be needed in relation to the call.

You may be given as many as two pass codes, as well as a telephone number, after all of the questions have been answered. You will give one pass code to the people that are going to attend the conference, and the other pass code is for you. Get prepared for the call, by giving all of the potential attendees the pass code, number to call, and the time that the call will take place.

All you do when the conference time rolls around, is call the number, and enter the pass code. Then you will find yourself in the conference, just waiting for the other callers. The people who are to participate, need to only call the number that they have been given, and put in the code they have. When the first person enters the conference, they will normally hear music while they are on hold, until an additional caller dials in. Since almost all of these kinds of services let people join in at any given time, don't worry if you are late, you can still join the call.

The presenter, or host, will have many different options at their disposal. Mute is a very common option, and this can be used to mute either the whole room , or just the host, letting other people talk. You can also do some Question and Answer, and let just so many people be heard at a single time, so that you do not have everyone trying to talk at the same time. You can either have the operator do this for you, if this option is available, or it can be done through various buttons that you put into the phone in a series.

Since there are a plethora of companies and options out there to choose from, it should not be hard to find a conference calling service that suits you. For every business, free conference calling is very important, and for the ones that utilize conference calling services, they will greatly appreciate the many benefits.



Sep 21, 2010 8:04pm
Excellent article that shed some light on this! I had a few questions prior to reading this article, but you have got them pretty much all covered.
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