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How to Write Vendor Contracts

By Edited Jul 16, 2016 1 2

Learn how to write vendor contracts.

Have you ever had a verbal agreement with an individual or company to provide you with goods or services and you ended up losing money due to empty promises of assurance only to find out that there is nothing that you could do legally to get your money back?

Millions of people get ripped off by shady vendors every day, but there is a way for you to protect yourself going forward.

After reading this article, you will know how to write a vendor contracts to legally protect your money.

It's essential to formulate written agreements when hiring a service contractor or vendor of goods. No matter what the service, these agreements help to define the duties, products, and services of your vendor as well as ensuring complete payment from the party requesting the services.

These contracts are legally binding and should cover all aspects of the negotiation including contingencies. This formality ensures that all parties involved are protected and liabilities can be immediately assessed.

In this article, I will outline all pertinent details involving on how to write vendor contracts.

Things You Will Need

Basic understanding of vendor contracts

Step 1

The first step on how to write vendor contracts would be to identify the parties involved with the particular service request. The vendor would be the individual or company providing the goods/ services, while the buyer is the one requesting the service.

Step 2

The next step is to clearly articulate the services that are being provided. Every detail of the transaction should be noted, for example, delivery times, materials needed, deadlines, instructions on how the duties are expected to be carried out, expenses, liabilities and payment terms.

Step 3

The next part in how to write vendor contracts will be to elaborate on the terms of delivery. The projected date/time of start, completion, service or delivery should be noted as well as the frequency of the delivery or service (in the event of reoccurring orders/service requests).

Discuss the value of the service/order and payment terms. It should be noted with the total price including expenses as well as payment methods. The payment deadline should be clearly defined as well as any down payment amounts in the case of pay installments.

Late fees and/or incentives should be noted in addition. Any privacy, exclusivity or confidentiality agreements should be written in the event that either party would not like the terms of the agreement disclosed or referenced to another entity or wishes to retain services /requests only from each another.

Step 4

The last tip on how to write vendor contracts would be to specify when this agreement expires or the terms of terminating it. If one party isn't living up to the expectations discussed prior, then outline any penalties or abilities to terminate the contract in such an event. Be very clear about how disputes and disagreements will be managed. Arbitration is highly recommended, as the legal process can be expensive and arduous.

Step 5

In the event that any part of the contract is considered invalid or unlawful, a severability clause protects and validates all other parts of the agreement. I encourage you to include this clause at the end of the agreement to protect the entire contract.

Now that you know how to write vendor contracts, you will never get ripped off, stood up, or taken advantage of again. While you are here be sure to look around for more great information and tips.

Tips & Warnings

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Comments

Sep 21, 2010 7:26am
AdrianScott
I want to stress the importance of step 2! Establishing expectations for both parties is something that often goes undone. People tend to make assumptions which lead to mistakes.
Dec 3, 2011 2:17am
JadeDragon
Too often people forget to include an out clause in agreements. Most agreements are not looked at again until someone wants out.
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