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How to be a Party Planner

By Edited Jul 20, 2016 0 0

A party planner has the joy of helping others plan celebrations. Party planners may plan a part of or a complete celebration or event. They may arrange for food, decorations, help plan a guest list, decide on location and any number of other activities to help plan for that special time. Party planners are used for many occasions including graduations, birthdays, holidays, office events, and much more.

Things You Will Need

Start up costs $200+
Catering capital (optional)

Business License

Filing system

Step 1

To get trained to be a party planner, consider attending college and earning a degree in a field such as marketing or management that will help you with your career. Or consider attending a hospitality school where you will study courses such as marketing, human resources, labor and hospitality laws and more.

You may also want to get an internship with a party planning company. This will teach you the skills you need to plan events and be a party planner. Skills you will learn include budgeting, decorating, finding locations, advertising, working with clients and more.

Step 2

Apply to local party planning and catering companies to gain experience. Party planning companies may hire you to do any number of tasks from waitressing to decorating. As you work with the company pay attention to detail for future parties. Successful party planners need strong organizational skills, good marketing ability and an ability to work well with people.

Step 3

Obtain a business license for your state (list of licensing requirements by state) to open your own party planning company.

Step 4

Plan your advertising and have business cards made. Try to use as many free sources of advertising as you can. Consider placing ads on craigslist, in church bulletins, freebie newspapers, at your local community center and more. Spread the word about your new business. Word of mouth will help you get business as a party planner.

Step 5

Negotiate with suppliers to find the best prices to keep your costs low and your profits high. If you plan to do the catering you will need funds to set up a professional kitchen, or you can outsource the catering.

Step 6

Get organized. Party planners plan all types of events including conferences, fairs, parties, grand openings, seminars, sports events and more. Keep track of what you did for each event including where you found your goods and services, rates to rent tents and buildings to hold events, and what was included in each event. This will help you cut down on time planning future events. Use a manual filing system or store information on your computer.

Step 7

To be a successful party planner, you should work with your clients to provide the type of celebration they desire Since your clients may be emotional especially when planning events such as weddings and baby showers, you will need to be calm and patient.

Step 8

To be a party planner you should stay up to date on party planning by joining or visiting the International Events Society website.

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Tips & Warnings

Most party event planners do not hold degrees but gained experience in hosting events, catering and other party related activities.

Work with your clients to provide the type of celebration they desire. Since your clients may be emotional especially when planning events such as weddings and baby showers, you will need to be calm and patient.

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