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Organising the office party this Christmas? Some advice to make sure everything goes to plan

By Edited Nov 13, 2013 0 0

Organising the office party

Organising the office Christmas party can be a daunting prospect, as well as a challenge, however it really isn’t a too difficult task to do. In order to arrange a successful Christmas party there are some essential items you need to consider and take care of. Once these essential parts have been dealt with, everything else will simply fall in to place. So, what are the essential elements that make up the office Christmas party?

Venue

When organising the office Christmas party the first thing you need to sort out is the venue. You can’t have an office party if you haven’t got anywhere to hold it, so sorting out a function room or a suite should be top of the list. When choosing a venue for the office Christmas party there are three important things;

Firstly, you need to make sure the venue is large enough to accommodate the amount of people in your office.

Secondly, you need to ensure the venue can either cater for the amount of people in your office. If the venue is unable to prepare and serve the food for the office party you need to make sure the venue has the facilities for outside catering.

Thirdly, you need to ensure the venue has all the relevant licences, such as a late drinks license and an entertainment licence. 

The venue doesn't really matter. As long as it is big enough to cater for all the guests and has the relevant licences that is all that is required.

Kosem restaurant at night

As long as the venue can satisfy these simple requirements it will be perfect for the office Christmas party. Many people place far too much emphasis on the actual venue itself, but you need to remember that it is the people, the food and drink and the entertainment that makes a great party, not the venue where it is held.

Party food

The next consideration is food. You need to have some kind of food at all parties, and the office Christmas party is no different. One of the biggest headaches when organising a party is deciding on the type of food. Everyone has their own opinion on what makes the best party food and ensuring everyone is happy is an almost impossible task.

Raw pork chops cooking on a BBQ

If the venue prepares and serves food have a look at their menu. Many venues offer deals where the food and room hire are discounted if you have both. Whilst this may save you money, never be forced in to using the venue’s catering services if you don’t think the menu is up to scratch. It is worth pointing out that some venues do not allow outside caterers to serve food in their function rooms, therefore forcing you to use the venues catering services. Make sure you check out the rules before you book the venue to ensure you don’t caught out by this.

If you decide the venue’s menu is not what you are looking for you are going to have to find alternative caterers, which is going to take a bit of time and effort. With so many types of party food to choose from, including cold buffets, hot buffets, Indian take away and sit down meals to name but a few, you are going to need to sit down and have a proper think about the type of food you want at the office party and which caterer to use.

Entertainment

All parties need some form of entertainment. Since this is an office party, which is going to be a grown up and sophisticated affair, the standard Christmas party games are of no use. There are several different types of entertainment you can have at the office Christmas party, however some types of entertainment works better than others.

During the period before the food is served, when people are just milling around some soft music is ideal and a solo harpist or flutist is perfect in these situations. It is also nice to have soft music whilst the main course is being served and the guests are happily eating away. Between the main course and desert a table magician or two often goes down very well. These magicians wander around each table and perform some small tricks to amaze.

After the food it is time to turn up the tempo and get the office party going. Some people think a live band is best, but I have to disagree and think a disco is the best form of entertainment for a successful office party. A DJ can tweak and amend the type and genre of music to suit the mood and no matter what the audience are like a DJ will always be able to find some music that will get people on the floor dancing the night away. Live bands are not so versatile and will struggle with different genres of music.

The only things that matter......

When it comes to organising the office Christmas party the venue, the food and the entertainment are the only things that really matter and everything else is just minor detail that falls in to place. When organising the office Christmas party it would be nice if you could choose who is invited and have some control over their behaviour, however we can’t.


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