Forgot your password?

Organize a Perfect Party using a Mind Map

By Edited Jun 10, 2014 6 21



I often prepare parties. Either for friends or for family. There are usually some drinks, some food, actually often there is a lot of food. And there’s really nothing special about it, but... But I’d like to share a way that works for me while preparing such parties. Why have any special way? Simply, not to overlook anything. I’ve had lots of situations when coming back from shopping I realized that I was missing a crucial ingredient. That was annoying, and what I am going to describe here helped me avoid these problems.

The Two Step Technique


The whole magic lies in two crucial steps. In the first one you build a mind map of your party’s menu and other things you need to do. In second step you reorganize the first map to reflect the shopping and preparations you need to do. It’s as simple as that.
As a quick reminder, a mind map is usually a graphical representation of your thoughts. A most popular form of a mind map is a central point representing your thesis or idea. From this central point you draw a branches that reflect your way of thinking and flow of your thoughts. If you’ve never seen a mind map before, don’t worry I’ll show everything you need to know. Let’s see how all  this works on an example. I’ll conduct a very little party preparation below.

Step One - Divide and Conquer


Let’s prepare a super small sandwich party with some drinks and, say, some decorations. From the first look at our idea I can see three main groups: sandwiches, drinks and decorations. These will be my primary branches. See the picture below.
My idea with main branches(46182)


Now, the main branches can be divided into some smaller things to-do or to-buy, like types of sandwiches, and their ingredients. I did such division on the following picture.
Main branches divided


I do this divisions until all smallest branches (sometimes called leaves - as they picture final thoughts) represent elementary things I need to buy, or do. Our example may look like this. I’ve also added some icons that show things to buy (small shopping bag), things I already have (green “tick” sign) and things to do (small hourglass).
The final mind map for the first step(46184)

Step Two - Organize


So I have a visualization of the things I need to do and things I need to buy. That may be all for some people, but I’ve decide to go one step further and better organise my lists. What I am going to do now is to separate to-dos from to-buys and sort to-buys to help me with shopping. Take a look what I end up with after doing so.
The final mind map for step two(46185)


As you can see I did additional division of to-buy to reflect shops I am going to buy at. And that’s all I am going to do. I have all the information I need to remember everything, in a clear and easily readable form.


One may say it’s too much work, and that it’s easier to just make a shopping list and a to-do list. Sure, sometimes that’s true, and for some people it works best. 

To me however, this simple two step mind mapping procedure is a best approach to planning a party. Try it yourself. You won’t forget anything anymore. You’ll see what ingredients belong to which dishes. And what’s also very important, spending few more minutes on planning, you’ll also do your shopping a lot faster, thus save a lot of your time.

Good luck with your mind mapping!


May 4, 2011 10:35am
Thanks for sharing this easy mind mapping idea. This idea is applicable to any project.
May 4, 2011 10:39am
Hi southerngirl09, thanks for commenting. The idea surely is applicable to almost anything. I am planning a series of articles on different, every-day Mind Map and other Project Management techniques' applications. Hope you'll like them too.
May 4, 2011 12:30pm
I see you take your partying seriously. Great idea though. It'd definitely help for people planning larger parties. Congrats on featured.
May 4, 2011 1:20pm
Thanks. I still can't believe my article was featured. It's my second one here on InfoBarrel :)
About partying, I just hate forgetting about stuff. Anyway, I hope my method will be useful to someone.
May 4, 2011 1:20pm
This comment has been deleted.
May 4, 2011 8:05pm
Hmm...I bet that would work with article writing too!
May 4, 2011 11:51pm
That's a great idea! I'll keep that in mind for future writings.
May 5, 2011 6:58pm
I really enjoyed this article. Good Job. Congratulations on being featured!
May 6, 2011 6:42am
Hi Venetia, thank you. I'm glad you liked it.
May 7, 2011 12:08pm
I like to use Mind Map Pro on my Macs and my iPad. Great for getting the ideas out of my head.
May 7, 2011 3:18pm
Awesome planning. How did you do the physical map - can you do it on google docs?
May 7, 2011 5:17pm
@Spondicious - exactly, that's what amazed me with mind mapping also. The ease of thought visualization. It's incredible.
May 7, 2011 5:21pm
@footloose - thanks, I'm not sure if I should reveal the tool, but I'll give it a shot. I use Freemind. It's free and quite functional.
Unfortunately Google Docs don't have any solid and reliable way of making mind maps. There are some workarounds, but to be honest, they are unacceptable.
May 16, 2011 10:22am
This tool is amazing, thank you for sharing the information and providing innovative ideas for utilizing it.
May 16, 2011 11:41am
Awesome, never saw anything like this tool you use to map a party. Very impressive article.
May 17, 2011 10:11am
@DanFresnoUrban - thank you. I'm really glad you like it.
@Lynsuz - thanks, I hope you'll find it useful in real life.
May 17, 2011 11:36am
I also use this application on my Mac. Great info
May 19, 2011 2:34am
Thank You.
May 21, 2011 5:56am
i really enjoyed this article when i read the full story. God jobs and nice sharing. I bookmarked it and shared to my social account.
May 21, 2011 5:56am
i really enjoyed this article when i read the full story. God jobs and nice sharing. I bookmarked it and shared to my social account.
May 21, 2011 6:39am
Thank you very much. Thank you also for sharing it.
Jun 2, 2011 8:30am
I really think mind maps are very useful, but I'm guilty of not using them enough when planning a new project.
Add a new comment - No HTML
You must be logged in and verified to post a comment. Please log in or sign up to comment.

Explore InfoBarrel

Auto Business & Money Entertainment Environment Health History Home & Garden InfoBarrel University Lifestyle Sports Technology Travel & Places
© Copyright 2008 - 2016 by Hinzie Media Inc. Terms of Service Privacy Policy XML Sitemap

Follow IB Lifestyle