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Sample Letters Asking For Donations

By Edited Jan 9, 2016 3 9

Using a sample letter asking for donations can improve your fund raising results, so you can donate more to your cause. While there's no perfect cut and paste example, there are some basic types you can use. For those looking to raise some funds, these sample letters asking for donations may work for you. If you are looking to raise funds for a worthy cause, you are more than welcome to use these sample letters asking for donations.

On All Requests

On all sample letters asking for donations, you should include you're the date, your name, and contact information on the top right side of the page. This make the sample letters asking for donations look more professional, hopefully yielding better results for you. Letters asking for donations that don't look professional are less likely to get a response. Give yourself, and your cause, the best chance to succeed. Give these sample letters asking for donations a try.


When you are asking for money, you will want to tailor you letters asking for donations. Not all samples will be perfect, but you'll get a good idea. When you are seeking money, you want to focus on the need, and what the money actually goes to. People are more likely to respond to sample letters asking for donations when they know how much good their money can do. Be sure to explain exactly why you need the money, as you will if you use these sample letters asking for donations.

Dear friends,

As most of you know, I am involved with project x at the school. At project x, we donate money to the local food pantry. Our donations are used to help feed those less fortunate, who simply cannot afford the basic essentials of life. It's a great cause, and I'm proud to be a part of it.

This year, I am once again asking for monetary donations to help full up the shelves at the local pantry. With the current state of the economy, it's become even more important to raise money to keep the food shelter going. My goal is to raise $500 to help those in need. Will you please consider a monetary donation to project x? Your donation may be used as a tax deduction.


Warm regards,


John Doe


Sample letters asking for donations that have to do with events should be done a little bit differently. For these types, you want to focus much of the attention on the event itself. By doing this, you will capture the interest of those that aren't necessarily interested in the cause your trying to raise funds for. You are, to a certain extent, inviting them to the event, not asking for anything. It almost is more like asking a friend to do something with you, than a letter asking for donations. Give this sample a try.

Dear John,

As you know, I am a proud member of project x. As you know, we raise money for the local food pantry. Our donations help keep the food pantry open, so those less fortunate can fill their most basic needs. We are committed to keeping the local food pantry open to help out our community.

This year we will be holding our annual Concert in the Park event on July 10th, 2009 at 7:00 pm. I would like to personally invite you, my friend, to join me. We plan to raise $500 dollars this year for the food pantry. Admission is just $5 for adults, and free for kids. All workers at the event are volunteers, so we can donate all the money we raise to the food pantry!

Looking forward to seeing you,


John Doe

Making It Right:

Obviously, you will need to tailor your letter to meet your needs. Be sure to include accurate amounts that you are trying to raise, and don't try to puff or stretch the information you're giving. If you exaggerate, you lose credibility. If you lose credibility, your cause will as well. These sample letters asking for donations may help to increase your fund raising success. Give them a try.

Making It Personal:

If possible, replace the "dear friends" portion of these sample letters asking for donations with individual names. This will be more work, but it will get better results. Whenever possible, this is preferred. By doing his, you are making more of a connection with the reader, increasing the chances of receiving support for your cause. In the event that this just isn't possible, go ahead with the more generic greeting, but keep it professional and friendly. Either way, it will look professional.

An Added Touch:

Include something extra in the envelope, other than the sample letters asking for donations that you've just reviewed. For those using an event to raise the funds, you may be able to include a personal invitation. This would make it feel more personal, and therefore, may very well get better results, at least in most cases. If you are using the sample letters asking for donations that are tailored for cash gifts, as in the first example, you could easily include a flier about your cause. In the example used, you could simply attach a flier for the food pantry. This will help the reader make the connection easier. Even if you don't raise additional funds, you will likely raise awareness. This will help to improve the effectiveness of your fundraising, and may yield more money raised for your cause.

Tracking Results:

Track the results of the sample letters asking for donations that you use. You will find that some are just more effective than others. When you track, you'll be more likely to succeed in the future. By tracking the results of sample letters asking for donations, you can use the same basic template year after year, ensuring fundraising success. Tracking the results of your sample letters asking for donations is an important thing to do.

These sample letters asking for donations are just a couple of examples you can use. If you are raising money for a good cause, you are more than welcome to use these sample letters asking for donations. I wish you all the success in the world on your fundraising.

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Dec 13, 2009 2:17pm
Thank you for a great introduction for asking for donations. I have always felt very awkward about it, even when it's a cause I passionately believe in. Thanks to your article, it won't feel nearly so awkward next time I have to write a letter!
Apr 22, 2010 2:29pm
I was a VP of Fundraising for 14 years....letters don't get the job done as effectively as face to face personal contact. Takes more time, but results are better, especially if going after reasonable large donations.
Mar 26, 2013 7:14am
Dealing with people face to face but sometimes a person finds it easier to open up about their problems and hardship by writing a letter, it really depends on the person and how well they can communicate their problems, personally I think writing letter to be much more effective as I can communicate more effectively that way.
Apr 30, 2010 8:40pm
This comment has been deleted.
Jul 10, 2010 6:53pm
Interesting response from kp3028....thank you for that!
Sep 3, 2010 11:01pm
I raised funding for start-ups and existing enterprises for 7-8 years and have been on the receiving end of many non-profit fundraising solicitations. Kp3028's comment is more than interesting but accurate in my experience. Nonetheless, there is a "low hanging fruit" element--the if you ask they will answer yes--element for which "cold call" letters work on, though I suspect the % is very low. I would find it interesting to know more about the writer's experience raising funds/donations.
Sep 9, 2010 7:48pm
Yes, I have experience with these. I would agree 100% that face to face contact is going to be successful a higher percentage of the time, but it's very, very time consuming. In 8-10 hours I could constuct a letter and stuff thousands of envelopes(although with generated address labels) or I could go door to door and see perhaps 75-100 people. I don't need to have nearly as high of success percentage to raise money this way. Plus, I don't have to go door to door, or have anyone else do it, with all the wacky people out there.

I do thank all for their comments. I do run a very small organization that provides winter clothing to kids.
Mar 26, 2013 7:09am
I also believe in asking people for help if you have a genuine need, I agree that writing a letter is really effective as you can reach more people.
Very inspiring and useful article, thank you.
Mar 29, 2013 7:05pm
I am glade you believe in asking people for help
Sep 12, 2014 6:22am
I belong to Shama Development Organization registered with Joint Stock Companies.SDO is working for socio economic development of local community.In sep 2014 rain fall flood cuased a great loos to community.In this time affected people have no water to drink,no food item to eat,health and hygiene condition of people specailly women and children are very bad.They spend day and night in open places.

Union Councils Degwar, Khurshiabad,Chanjal, Kalamoola,Bedi are badly effected
Infrastructure is completely smashed included water supply schemes, non availability of clean drinking water to people
Roads, bridges, there is no chance of movement because there is completely dangerous situation if any person move to provide to first aid there is chance of land sliding. Links roads in affected villages are comletely damaged.
Crops are completely demolished due to land sliding and heavy rain.Great loss to horticulture produce.
The need of emergency response is to provide immediate physical, social , psychological and economical support to maintain life ,improve health and hygiene of affected population specially women and school going children.
Management requires:
• Provision of clean drinking water ,food, shelter, cloths to effected people
• Provision of emergency kits.
• Create awareness among people about flooded buildings and water born diseases.
• Watch out for snake and others insects.
• Reduces loses from hazard
• Assure assistance to victim
• Achieve rapid and effective recovery
• To stable social and economic step up

Kindly kindly help these people to overcome these circumstances because you people have also family.
If you are interested to contribute our contact information is:
Shabir Gillani
fax# 92-5823433717
Account No. 0000000110077895,branch code 0597,Allied Bank Rawalakot

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