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Sample Letters for Transfer of Ownership

By Edited Nov 13, 2013 0 0

These sample letters for transfer of ownership can be used as they are or altered to fit your personal needs.  Multiple examples will be included, which you are free to use.  If you have a car, four wheeler, or other item you would like to put up for sale, but need a way to transfer the ownership of the item, these sample letters just might do the trick.  See if they work for you and be sure to read the additional section on safeguards for buyers and sellers.

Transfer of Ownership Letter – Vehicle, ATV, Motorcycle (items with VIN’s)

This example can be altered slightly to fit your personal needs. If you are selling almost anything with a vehicle identification number, it could be used to suit your personal needs.  Some of the vehicle included would be cars and trucks, four wheelers, campers, snowmobiles, motorcycles, and go karts.  Just about all motorized vehicles have a VIN, so this one is sure to work.

On (today’s date) I, (seller’s name here) am transferring ownership of my (year, make model) to (buyer’s name).  The vehicle identification number of this vehicle is (list VIN here).

The buyer has paid me (dollar amount in numbers and spelled out) on today’s date in the form of (cash, check, trade) to complete the transaction.

Seller’s Signature and Date

Buyer’s Signature and Date

Sample Letter Transferring Ownership – Miscellaneous Identification Numbers

Many items will not have much for identification numbers, but they might have things like model numbers and other identifying marks.  Both the seller and buyer and protected by having the most accurate description possible when they sell and buy various items.

On (today’s date) I, (seller’s name here) am transferring ownership of my (describe the item) to (buyer’s name).   The model on number on the (item) is (insert model numbers or identification numbers).  It is (color named) in color.

The buyer has paid (dollar amount in numerical form and spelled out) to complete this transaction.  Payment was received by the seller in the form of (trade, cash, check).  The buyer hereby owns the (item here).

Seller’s Signature and Date

Buyer’s Signature and Date

Sample Bill of Sale – No Identification Numbers or Markings

There are times when you cannot include much for identification numbers, since they are not always readily available on many different items.  If you have items for sale that fall into this type of category, a letter like the one listed below might work out well for both the seller and the buyer, and provide a legally binding contract, if needed.

On (today’s date) I, (seller’s name here) am transferring ownership of my (describe the item with substantial detail) to (buyer’s name).   ).  It is (color named) in color and measure approximately (list approximate measurements here).

The buyer has paid the sum of (dollar amount in numeric and written form) to complete this sale.  He is hereby granted full ownership of (describe item again).

Seller’s Name and Date

Buyer’s Name and Date

Beware of Legal Issues

In some states, a bill of sale or letter of ownership transfer will not take the place of a title.  In these cases, most of the time, you will be able to get a bill of sale for your item and get a replacement title.  You will really want to pay careful attention to the details on these, since they are often legally binding contracts.

For Extra Protection – Sellers

As you create a contact like these, you need to make sure you, as a seller, fully protect yourself.  There are some optional things you might want to include to cover yourself legally, so you have something to fall back on if the check bounces, or if there are other problems.

List Damage:  If the item has some form of damage to it, especially that which might limit the usefulness of the item, it might be wise to clearly state the damage to the item on the bill of sale.  This is especially important when the buyer and seller aren’t meeting face to face and must ship items back and forth.

List Defects:  For added protection, you will want to list any defects you know about.  It will give the buyer a very clear understanding of what they are purchasing, so they cannot claim it wasn’t disclosed later on.

As-Is:  On bill of sale and transfer of ownership letters, you might want to include a blurb in there about no warranty being made and the item being sold as-is.  This is a very good way to protect yourself, especially when you are selling an expensive item.

For Extra Protection – Buyers

Buyers might want to do a little to protect themselves in the ownership exchange.  If you are the buyer, these are some of the things you might want to include on the contract or bill of sale, to help make sure you have sufficient legal security if there are any misrepresentations made on the seller’s behalf.

Damage Listed:  Just as it protects the seller, it can also protect the buyer.  If there is damage not disclosed, you will have something in writing you can use to back you claim it wasn’t disclosed.  This can be key if you have to go to court.

Warranty:  Most sellers will not warrant a used item, but it’s worth a try.  Ask the seller if he will guarantee the item is in working condition, even it’s just at the time of the sale.  It gives you something to fall back on if you have issues later on down the road.

Include Check Number:  If you pay by check or money order, include the check number on the document.  It will make it easier to lookup later.

Address and Phone Numbers:  Ask the seller to include their address and phone number on the bill of sale.  This way you can contact them if they misrepresented the item to you in any way, shape, or form.

Use these sample letters for transfer of ownership when you buy or sell an item and need to provide a paper trail for legal purposes.


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