There are many reasons you may need to write a thank you letter of appreciation and the samples provided will illustrate some of them.  Feel free to tailor them to suit your needs whether you need to write a thank you letter for a job interview, a wedding or birthday gift, or for someone who helped you out with a project.

Example of a Thank You Letter for Wedding Gift (or other occasion)

Dear John,

We would like to offer you a sincere thank you for the gift of money for our wedding day.  We truly appreciate your generosity and plan to put the money toward a trip we would like to take this winter.

Thanks again,

John and Jane Doe

This one is pretty short and to the point, but it certainly makes the point it needs to make and offers warm, kind words.  If you handwrite this in a thank you card, it will be a nice touch.  I would personally suggest avoiding using a printed copy, where you simply handwrite the name in or the gift.  It lacks the personal touch that is required for something like this.

How to Write a Thank You Letter for Job Interview

This type of communication is a little trickier than most.  You generally wouldn’t want to use this one in handwritten form, since it’s a little less professional.  Take a look at the example and then read the follow up information, so you understand what’s needed as you tailor it to suit your needs.

Mr. Anderson,

I would like to thank you for taking the time to interview me for the Assistant Manager position with Kmart.  I’m sure it was a very busy day for you and quite a daunting task.

Perhaps the most interesting part of the interview for me was hearing of all the new stores you are planning on opening in the near future.  I must admit, I didn’t think Kmart would be opening new stores, given the current state of the economy.

If you should have any additional questions you would like to ask me, please feel free to call or email me at your convenience. 



John Doe


In this example, as you can see, you’ve specifically mentioned something that interested you during the interview.  You want to include this, so the letter doesn’t sound like something that was prewritten.  Be sure to reference something the interviewer will remember, which will hopefully them remember you.  In addition, be sure to get this type of letter out within 24 hours of the interview.  It can be mailed, or even emailed, assuming you have the email address of the person who conducted the interview.  Expressing your appreciation is very important when you are trying to land a job.

 Thank You for Job Internship

Dear Mr. Anderson,

I would like to thank you for allowing me to complete an internship with your company for the last six months.  I have learned so much from my experience there.  I’m sure I will be able to apply all that I’ve learned from you in the future.

Perhaps the most important thing I’ve learned during my time with your company, was the finer points of customer service.  Specifically, I think making the customer happy after they’ve expressed a concern was the single most important thing I learned with your company.

On a personal level, I would also like to thank you for being a great leader and mentor.  You are a great boss and your employees are lucky to have you.  I would love the opportunity to work with you down the road again.  Perhaps our paths will cross again down the road.


John Doe

In this letter of appreciation, you’ve not only referenced some specific things you’ve learned and enjoyed, but you’ve also offered thanks for all the help someone has offered to you.  You’ve made a business contact and you’ve hopefully made a positive impression, not only from your work performance, but also from the written letter of appreciation you’ve written them for all their help.

Expressing Appreciation of Kindness

Dear Sam,

I would like to thank you for raking the leaves out of my yard the other day.  I sincerely appreciate your help with this.

As you can imagine, since I’ve become disabled, it’s nearly impossible for me to get out and get this type of work done around the house.  Your kindness in helping me with this, it will not be forgotten.

If there is anything I can do to repay you in the future, please don’t hesitate to ask.

Your friend and neighbor,

John Doe

You could use a thank you letter like this to express you appreciation for a number of different situations.  Anytime someone does a random act of kindness for you, it’s a good idea to express you gratitude to them in written form.  Be sure to get out a letter like this quickly, rather than wait around for a long period of time.  It will display appreciation much more effectively.  They are pretty quick and easy to write, so they don’t take long at all. You could even consider handing these out in person to the one you would like to thank, in order to take it up another notch and make it even better.


On All Letters You Send Out

You should be sure to include your name and address on all of the letters you write.  In addition, you will want to sign them in ink, by hand, unless you are emailing them.  This will help to make the communication more professional and make it a little more personal.  You should also be sure to send them all out in a timely fashion, especially those that have to do with work or job offers. You should take the time to proofread the letters before you send them out and make sure they sound correct before you put them in the mail to send.  You want to make a positive impression, so be sure everything is properly in order.