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Student Absence Excuse Letter Samples

By Edited Jul 7, 2016 0 1

If your child needs to miss school due to illness, for a family trip, or even due to family emergency, you should take the time to write it out appropriately.  Many schools all across the world are taking school attendance much more seriously than in the past.  Truancy has become a problem and failing to provide a proper written notice of absence, whether you send a note with your child or use email to excuse their absence for the day from school, you need to make sure your reasoning is acceptable for missing the day of education. The following samples are available for you to use and print out, so you can tailor them to suit your needs.

Absence due to Illness

To whom it may concern,

My son, John, 7th grade, was absent on Wednesday and Thursday because he was home sick with flu-like symptoms.  His fever broke very early yesterday morning, but according to school policy, he must be fever free before he is allowed to return to school. 

Please send any missing assignments home with John today, so he can get them all caught up and completed.

Sincerely,

John Doe

Pre-Excused Absence for Family Vacation

To whom it may concern,

My son, John, 4th grade, will be taking a family vacation with us next month, on the 7th, 8th, and 9th.  We will be traveling out of state on those dates and we would like him to complete all of his homework prior to his absence from school.  I ask his teachers to please send home the assignments for that timeframe, so he can complete them prior to the vacation.

Sincerely,

John Doe

Taking the Day off School for Injury

To whom it may concern,

My son, John, 3rd grade, was absent from school yesterday because he broke him arm early in the morning.  He was taken to the doctor and given medicine for the pain, which made him quite drowsy.  For this reason, we decided to keep him home for the day to rest and recover.

If you would like some form of documentation of his doctor visit, please just let us know.

Sincerely,

John Doe

Missing School for Death in the Family

To whom it may concern,

My son, John, 2nd grade, was absent from school yesterday due to a death in the family.  John’s grandmother passed away early yesterday morning and we decided to keep him home because he was emotionally distraught. 

Thank you for your understanding during this difficult time.

Sincerely,

John Doe

Pre-Excused Absence for Funeral

To whom it may concern,

I am writing to inform you that may son, John, in 9th grade, will not be in school this Friday because we had a death in the family.  John will be attending the funeral with his family on Friday and will not be present at school.

We ask that you send any homework he may need to complete home with him, so he can work on it over the weekend.

Thank you,

John Doe

Nondescript Family Emergency

To whom it may concern,

My son, John, 1st grade, was absent from school yesterday and Tuesday for a family emergency.  We did not want him to miss school, but due to circumstances beyond our control, it was necessary.

We ask that you send any assignments he may have missed or makeup work he must complete home with him, so we can ensure he gets his homework caught up.

Sincerely,

John Doe

Religious Holiday

To whom it may concern,

My son, John, 2nd grade, was absent yesterday to observe Diwali as a religious holiday.  While the school may not have recognized this as a holiday that required a day off, our faith does.  For this reason, we decided not to have John attend school for the day, so he could observe the holiday with his family.  Please send any homework from yesterday home with John, so he can complete it and get caught up following his absence from school.

Thank you for your understanding in this matter,

John Doe

Leaving Early for Doctor Appointment

To whom it may concern,

My son, John, kindergarten, will need to be excused today at 2:00 for a doctor appointment. I will come into the school and report to the office to get him, but I ask that he be ready to go at that time, so we are not late.  Please share this letter with his teacher, so he can be excused in a timely fashion.

Thank you,

John Doe

Early Excuse from School – Generic, Nondescript

To whom it may concern,

My son, John, 8th grade, will need to be excused from school tomorrow at 12:15.  I realize this is during his lunch break, so I will bring something for him to eat.

John will not be back to school tomorrow, but will return as normal the following day.

Thank you,

John Doe

Bad Weather Conditions

To whom it may concern,

My son, John, 5th grade, was absent yesterday due to the weather.  John attends the school under open enrollment and lives about 20 miles away, so we have to transport him daily.  As you know, the snowstorm was much more severe to the east, where we live.  Simply put, the roads were not plowed on time for him to attend any appreciable amount of school.

Thank you for your understanding in this matter.

Sincerely,

John Doe

On All Letters

Be sure to include the date on all of the letters you send.  This just helps the school know the letter is legit from a timeframe standpoint.  Kids are crafty and might figure out a way to reuse them if you don’t provide a date.

In addition, you want to write the note in pen whenever possible.  Ink cannot be erased, so it’s a more permanent note, which can dissuade reuse down the road. Typed forms are fine, but be sure to sign them in person, in ink.

Finally, as noted, be sure to sign the letters you send to the school.  Many schools simply will not accept a note from a parent that isn’t signed, so save some hassle down the road and sign them in ink.

A Few Things to Consider

When you write a letter to school notifying them of an absence, you typically want to state the reasons for the student missing the day.  Sickness, injury, or even family emergencies are all very valid reasons for missing a school day.  In some cases, you might want to use the nondescript examples, but those should only be used for rare occasions or extenuating circumstances.  In addition, asking the school to send home any homework or make up assignments helps to soften the stance of the letter and show that you, as a parent, are taking your child’s education seriously.

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Comments

Oct 31, 2012 2:18pm
x3xsolxdierx3x
back to writing again, Jason? how is everything going?
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