time management (35835)

Time Management Techniques

No matter how organized or efficient you are no person can squeeze another minute out of a 24 hour time frame. Some people think that if they work harder or longer then they can beat time management into submission. The truth is that I 've seen people work long and hard only to be left tired and withered away, working harder or longer doesn't work, and at times it can lead to disaster and abandonment of the original goal.

This article will touch on some of the problems with bad time management and ways to get out of the funk.

Stop Lying To Yourself

One major component of getting your time management skills down is being honest with how you spend your time. Spend at least one day writing down all the things you do and the time frames that you've allotted to each event. You would be amazed at how much fluff is buffered in your day. In order to manage your time you first have to identify where the waste is. You can't manage what you can't inventory.

Doing The Things That Produce The Most Benefit

There is an old saying that has always stuck with me since the first time I heard it. The saying goes "You can have anything you want however you can't have everything you want". We often fall into the trap of doing things that produce little to no benefit, like worrying or assigning blame points, or getting upset because something did not go as planned. These behaviors deflate all your efforts and makes building momentum very difficult.

Look at all the tasks that are associated with what you have to do, then look at which task produce the most benefit to your project or goal and then work on those tasks first. The purpose in this type of thinking is that starting and ending are always the hardest part of anything you do in an action plan. If you start with a lot of momentum, then when things die down or it's hard to get past a particularly difficult task, the momentum will help you through the toughest parts.

A great example is would be if you did all the homework and scored relatively well on quizzes during a semester long class, then you have a little more leeway in your finals at the end of the semester. The momentum of the initial high benefiting tasks helps you get over the hump of the horrendous studying you have to do at the end.

Stop Multitasking

This might seem like an oxymoron but if you have to do a lot of tasks that are related to higher cognitive function multitasking is not the way to go. Don't buy into the lie that multitasking is great, actually it's extremely damaging. When you try to do too many things at once you will eventually get overwhelmed. The overwhelming feelings cause stress and stress will make you fat, give you high blood pressure and ultimately kill you.

The alternative to multitasking is what I like to call single high function tasking. Take for example this article. Instead of creating the paragraphs as I go I write out three sentences and fill in the gaps. This allows me to take the complicated ideas and segment them into small processable chunks and then tie them all together when I'm done. It would serve me no good to go back and forth researching ideas and writing at the same time. I get more done at a higher quality if I invest the time to give the small task all my attention then a lot of tasks with some of my attention.