If you have been placed in charge of planning your company's next big business or sales meeting, you are about to have a lot on your plate. It can be easy to feel overwhelmed and overly stressed, but you do not have to feel that way, actually. Yes, you have a lot of planning ahead of you. Yes, your company is depending on you. But if you just take this huge responsibility one step at a time, you can tackle this task and impress everyone with whom you work. With that in mind, here is a simple breakdown of how to plan your next business meeting. And not just to plan it, but it make it memorable.
Agenda - The first thing to organize is what is on the agenda. You will need to make a list of who is speaking and what they will be speaking about. This will ultimately help keep you organized and your business meeting run smoothly. As you probably already know, you will need to get the agenda approved long before the day of the sales meeting arrives. On the agenda, you will also want to notate breaks in the meeting, lunch, and anything out of the ordinary. Make sure your agenda is perfect because this is what you will be handing out to everyone once it is time for the sales meeting.
Meals and Snacks - Depending on the length of your planned business meeting, you may need to plan for meals and snacks to be available to all attendees. If your meeting is a weekend-long event, meals are definitely a necessity. Or, you have the option to allow time for attendees to get their own food. However, many would prefer to have snacks on hand, as business and sales meetings can go on for quite a while. When it comes to meals and snacks, you have a few basic options. You can have it catered or you could just go buy some items in bulk and distribute them that way.
Venue - Now, this is one of the most important things that you’ll do for the planning and preparation of the sales meeting. And site selection is the most fun. You can keep it local or you can have everyone travel someplace fun, like Hawaii, New York, or California. No matter where you go, make sure you allow some time for personal time to explore the new area. Everyone will enjoy that.