Tracking Your Time

The simplest way to track your time is to use a simple graph. I use a spreadsheet which is broken down into days and I record 7 days on one sheet. It looks something like this;




Project 1

Project 2

Project 2
































I find that measuring any less than 30 minutes is too time consuming. I measure all my time from 8am – 11pm as that will cover the hours when I am likeliest to be working. This form is saved to my desktop and I click into each several  times a day and update what I have been doing. Recording my time in this way means that when I come to bill out my time, when working on clients projects, I have all the information I need in one place. I don’t give clients all the details of everything I do for them but if they wanted to have it they could by recording my time like this. At the end of each month I total my hours to keep a check on things.

When a client recently wanted to know how many hours I spent working on their project I was able to give them an answer very quickly with regard to the total but I was able to advise that they could have detailed timesheets covering every 30 minutes of activity if they wanted it to.

So why bother tracking time? Well, it ensures you know what you are doing. Everyone thinks they know how much time they spend working but recording it like this makes it crystal clear and here’s something – I bet you work less than you think when you record it like this. Recording where your time goes helps you look at how you can use your time differently when you need to. Having tried various apps (and believe me I have tried them all) this method is quickest and easiest for me. Try recording your hours for just one week and share your thoughts with me at the end of the experiment.


Tracking Time