Human Resource employees, who are responsible for recruitment and hiring, should be properly trained so that each candidate is given equal opportunity. By creating a standard process, it helps ensure that no candidate is given preferential treatment and also supports equal opportunity employment. Included in this process should be rules against discrimination for age, sex, race, disability and sexual orientation.

The Employment Process Steps are several key steps of which an HR employee who recruits potential employees should be aware. The steps may be different at different companies, but the final result of the steps should be very similar. The hiring process, regardless of the company, includes several key steps: Vacant Position is Announced, Evaluation Interview of Candidate, and Hiring Candidate. These steps are repeated as needed.

When an available position is announced, the job description should be very clear and contain some key information including specific job responsibilities for the person who will be hired. Additionally, the job description should include the title of the position, and the timeline for the application process. Minimum requirements for the position should be included as well. Including this information will limit the number of unqualified candidates who apply and will assist the HR representative in narrowing the possible candidates.

Once potential candidates have submitted resumes, a processing of "scrubbing" must take place. Scrubbing is done by an individual who reads through the resumes of the candidates and verifies that they meet the minimum standards stated in the job description. Those applicants who do not meet the minimum requirements for the position are eliminated from consideration. If this scrubbing process is not done properly, then an unqualified candidate could be hired and cause downstream issues such as employee morale as a result.

Candidates should be well prepared for the interview process. They should have a strong understanding of the vacant position and the company. Similarly, the HR representative should be equally prepared with questions appropriate to the job description and to the candidate's background and skills. This will maximize the outcome of the interview so both the HR representatives and the candidate have a clear understanding of the position, requirements, company, and fit.

The final step for the HR representative to understand is the hiring. When presenting the candidate with a job offer, the HR representative should make sure the job offer clearly outlines all the details of acceptance. There are some basic details that should be included in the job offer such as salary, benefits information, start date, and vacation time. There may be other things included in a job offer depending on the company and position being offered. After reviewing the offer, the candidate may choose to make a counter offer or request changes to the offer including salary changes. The negotiation process may have several iterations before an agreement can be made.

A successful HR representative working with recruitment and hiring has many other skills to learn in his or her career. A seasoned HR employee will learn to tailor interview questions and recruitment processes to meet the needs of the position and will learn to hone in on the best candidates as quickly as possible to expedite the process and find mutually beneficial job fits for the company and the new employee.