What exactly is MS Access?

A look at the features of Microsoft's most popular database solution

MS Access is actually a tool intended for highly effective data management. It's actually utilised by thousands and thousands all over the world and is a good substitute for Excel if the amount of data gets too large to control effectively.

It provides numerous elements including:

• Tables - Used to keep data
• Queries - Utilized to choose appropriate information
• Forms - employed to input and view data
• Reports - Utilized to sum up and view data
• Macros - employed to automate the application
• Modules - Used to hold VBA program code

What is MS Access used for?

It is primarily used to hold large amounts of data making it easily accessible through sorting, filtering and aggregating queries. The info can then be presented to the end user by way of forms (for changes) and reports (for displaying and printing data).

How innovative is MS Access?

It has typically been regarded as the database model for departmental solutions.The basic functionality of Access means that it really is simple and fast to keep, organize and return data and thus suited to a departmental environment. Nevertheless, due to the adjustments made in the 2007 and 2010 products, it is at present starting to push its load as a really serious database alternative with increased storage and smooth ODBC interaction.

Where does VBA fit in?

Visual Basic for Applications (VBA) is the language that underpins MS Access. It has been created for the full Microsoft Office suite yet is most commonplace in MS Access and Excel. It is intended for automation within the program but doesn’t really need to be learnt to generate top quality projects.

Different variations of Access

The first release of Access was published in 1992. It was labeled Access 1.0. since that time numerous editions have already been released. Allow me to share the most notable ones:
• 97
• 2000
• 2003
• 2007
• 2010

The initial Access file was in the .mdb data format. It was modified to the Accdb format in 2007 with the intention that more complicated data might be handled. Access 2007 was moreover the first time the ribbon was launched into Access and tables could be stored in Sharepoint.

In 2010 it procured the capability to run as a web application by way of being stored as a product in Sharepoint. This concept is named Access Services and signifies that one database can in fact facilitate a client centered file and a web centered file.


Using ODBC Access can effortlessly connect with a multitude of documents from Excel files all the way through to simple text files. Access may also connect to additional Access tables and databases therefore guaranteeing the magnitude of an Access data bank can be increased by using an archiving model.

To summarize

It is an excellent departmental alternative with increasing data handling capabilities. It is easy to learn and also at the leading edge of these contemporary web-application times we are now living in.

Here is a link to a video series explaining how best to use MS Access