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How To Write A Professional Resignation Letter

By Edited Aug 1, 2015 0 0

A professional letter of resignation keeps doors open for the future

professional resignation letter
Learning how to write a professional resignation letter is something most people will need to learn in their lives. It is often an exciting and emotional experience. Maybe you're quitting your day job to pursue your entrepreneurial dreams, or heading off to travel the world, or moving forward to a job with better pay and benefits. Whatever your reason, good for you for moving forward and doing something positive for your life.

How to write a good resignation letter

It is ideal to keep your resignation letter short and to the point. It can be tempting to take a jab at your employer if you've been unhappy at your job, or just write it on a napkin, throw it at them and walk out. However, it is not always a good idea to burn bridges. You don't know where life is going to lead you in the next 2, 5 or 10 years. You may need to try to get your old job back someday, or do business with your current company, and it would not do you well to have left on bad terms. This is why you want to write the perfect letter when you resign from your job.

A professional resignation letter is short, to the point, polite and even complimentary. Tell them that you're leaving and if you see fit, tell them why. Mention a couple of positive points about the company and things you have enjoyed about your time there. Always do a spell and grammar check. Print it on decent quality paper and treat it with the same care that you would a résumé. When you applied to your job you probably showed them the absolute best of yourself, show them that when you leave as well. It may serve you well in the future.

Here is a free example of a professional resignation letter.


Today's Date

Manager’s Name
Company Name
Company Address

Dear Mr./Ms. Manager:

This is my formal notification that I am resigning from (company name) as (title). (Date) will be my last day of employment. This will allow you time to find a suitable replacement and I am willing to train whoever fills my position and help with the transition in any way that I can.

I appreciate the opportunities I have been given here. I have learned much working for your company and am very grateful for the opportunity. Thank you and I wish you the very best of luck in the future.


(your signature)

Your Name


Take this process seriously and invest some time when learning how to write a professional resignation letter. Remember that we don't know what the future will hold and writing it in this way will make sure that their door will be open to you in the future. Best of luck to you in your new career!



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